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PRIVACY POLICY

1. Effect and revision of agreement

"As the host of 2019 ASEAN-Republic of KOREA Commemorative Summit, the Preparatory Office of the 2019 ASEAN-Republic of KOREA Commemorative Summit respects your right to privacy and is strongly committed to protecting your privacy. We collect and use the minimum personal information of the registrants only when it is absolutely necessary to facilitate the preparation of the Meeting (i.e. manage the registrants, verify identifications, etc.). None of the personal information collected will be used for any other purposes other than as stated above. You may not accept the provision by not agreeing or providing personal information, and online registration can be limited in that case

2. Items of personal information collected

  1. 1) For Korean
    • Required: Nationality, Gender, Full Korean Name, First Name, Last Name, Identification Number, Address, Postal Code, Organization/Affiliation, Position, Office Telephone, Mobile Phone, E-mail, Photo, Letter of Assignment (Media only)
  2. 2) For Non-Korean
    • Required: Nationality, Gender, First Name, Last Name, Organization, Position, Date of Birth, Passport No., Passport Issue Date, Passport Expiry Date, Postal Code, Office Telephone, Mobile Phone, E-mail, Photo, Organization Information, Copy of Passport and Letter of Assignment (Media only)

The items will be used to access INFONET (Online press center) and other summit-related activities. (Media only)

3. Method of collection

Online Registration Program onto official website

4. Provision and entrustment of personal information

We do not provide personal information to any external party without consent from the users. However, we may outsource personal information processing services to external company/organization to facilitate and improve our services. In relation to the processing of personal information, we outsource such tasks as set out below providers and, when executing outsourcing contracts with them, take measures necessary to ensure security in the management of personal information. Further, information processed through outsourcing arrangements is limited to the minimum information necessary to facilitate provision of our services.

  1. 1) Event Coordinator
    • Entrusted Company/Organization: INTERCOM Convention Services, Inc.
    • Purpose: Organizing the Summit, Managing the participants, etc
  2. 2) Website Service
    • Entrusted Company/Organization: unionz global
    • Purpose: Setting up and Managing the online registration program with official website, etc.

5. Retention, duration of use

As a general rule, we retain and use participant’s personal information while he/she uses our services, and once the purposes of collection and use of the personal information are achieved, it is without delay destroyed; provided that the following information, wholly or partly, may be retained for such duration for such grounds as set out below:

  1. 1) Personal information (login records) retained in relation to using services
    • Ground for retention: to comply with the Protection of Communications Secrets Act
    • Duration of retention: 3 months
  2. 2) Personal information retained in relation to the record of personal information
    • Ground for retention: to comply with the act on the protection and use of location information and etc.
    • Duration of Retention: 1 year

Your personal information will be destroyed without delay if the purposes of collection and use of personal information are achieved. If printed on paper, your personal information will be destroyed by shredding or incinerating the paper documents or otherwise and, if saved in the form of electronic files, your personal information will be destroyed by technical means making the records non-reproducible.

6. Rights and responsibilities

  1. 1) You may at any time withdraw the consent to the collection, use, and provision of personal information. The consent can be withdrawn by email. We will take necessary measures to handle withdrawal requests without delay, unless otherwise required to be deferred pursuant to applicable laws and regulations, and to the terms and conditions set forth by us.
  2. 2) You have obligations to protect your own personal information, and we are in no event responsible for any issues or problems arising out of the leak of personal information caused by your own negligence, online use and the like.
    • You are responsible to keep your ID, password and so on securely protected. You should not assign or lend any of them to a third party.
    • After using our services, you should log out from your account and close the web browser.
    • You must comply with all laws and regulations concerning personal information, including but not limited to the IC Network Act, the Data Protection Act, and the Resident Registration Act.
  3. 3) You have the responsibility to provide correct and accurate information. We are not responsible for the disadvantage and/or limitation of the Service caused by the incorrect information submitted by the "Users."

7. Our efforts to protect personal information

We, the host of 2019 ASEAN-Republic of KOREA Commemorative Summit, in handling your personal information, take the following technical/managerial safeguards to ensure your personal information secure from loss, theft, leak, falsification or destruction: We limit the number of people who handle personal information to the minimum level necessary and impress on them the importance of protection of personal data through managerial safeguards, including but not limited to their training.

8. Installation, operation and rejection of automatic collection of personal information

We use cookie to store usage information and to retrieve it from time to time to provide personalized services to our users. We use cookies to provide you with optimized information, but you may refuse to store the cookie.

9. Personal information manager

  1. Name: SUH Jeong In
    • Organization: 2019 ASEAN-Republic of KOREA Commemorative Summit Preparatory Office
    • Position: Executive Director
    • Contact: +82-2-3441-6001
  2. Name: PARK Kwang Sig
    • Organization: 2019 ASEAN-Republic of KOREA Commemorative Summit Preparatory Office
    • Position: Manager
    • Contact: +82-2-3441-6013
  3. Contact the organizations shown below to file reports or seek consultation for other privacy infringements.
    • Personal Information Dispute Mediation Committee (kopico.go.kr / 02-2100-2499)
    • Privacy Infringement Report Center (privacy.kisa.or.kr / Phone no. 118)
    • Cyber Crime Investigation Unit, Supreme Prosecutor’s Office (www.spo.go.kr / Phone no. 1301)
    • Cyber Terror Response Center, National Police Agency (cyberbureau.police.go.kr / Phone no. 182)

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